They were drafted from the boiler plate template provided by the Hawaii State PTSA, have been reviewed and approved by the officers of the Kapaa High PTSA at the June 2011 meeting.
Kapaa High School PTSA
BYLAWS
Adopted 20-Jun-2011
ARTICLE I—NAMEThe name of this organization is the Kapaa High School PTSA (Kapaa HS PTSA), Kapaa, Hawaii. It is a local PTSA organized under the authority of the Hawaii Congress of Parents and Teachers, a branch of National Congress of Parents and Teachers (National PTA).
ARTICLE II—PURPOSES
Section 1. The purposes of the PTA are:
a. To promote the welfare of children and youth in home, school, community, and place of worship,
b. To raise the standards of home life,
c. To secure adequate laws for the care and protection of children and youth,
d. To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth, and
e. To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social, and spiritual education.
Section 2. The purposes of the PTA are promoted through an advocacy and educational program directed toward parents, teachers, and the general public; developed through conferences, committees, projects, and programs; and governed and qualified by the basic policies set forth in Article III.
Section 3. The organization is organized exclusively for the charitable, scientific, literary, or educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code (hereinafter referred to as “Internal Revenue Code”).
ARTICLE III—BASIC POLICIES
The following are basic policies of National PTA:
a. The organization shall be noncommercial, nonsectarian, and nonpartisan.
b. The organization shall work with the schools and community to provide quality education for all children and youth and shall seek to participate in the decision- making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to boards of education, state education authorities, and local education authorities.
c. The organization shall work to promote the health and welfare of children and youth and shall seek to promote collaboration between parents, schools, and the community at large.
d. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to, its members, directors, trustees, officers, or other private persons except that the
e. organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof.
f. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code or (ii) by an organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code.
g. Upon the dissolution of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to one or more nonprofit funds, foundations, or organizations that have established their tax-exempt status under Section 501(c)(3) of the Internal Revenue Code and whose purposes are in accordance with those of National PTA.
h. The organization or members in their official capacities shall not, directly or indirectly, participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise
i. In addition to the basic policies above;
in leiu of and until a similar publication is available from the Hawaii State PTSA, the Kapaa High PTSA shall refer to the California PTA Toolkit as a primary source for guidance for the purposes of educating, supporting and insuring successful terms to officers, chairs and successful efforts of volunteers and committees. The toolkit shall be kept on hand for reference during meetings, and when creating/revising forms, applications, brochures, publicity as well as used to help refine the scope of volunteer activities, guide the protocols and work of volunteers and committees.
ARTICLE IV: CONSTITUENT ORGANIZATIONS
Section 1. The constituent organizations of the Hawaii State PTSA include local PTAs (Parent Teacher Associations) and PTSAs (Parent Teacher Student Associations) organized under the authority of the Hawaii State PTSA.
Section 2. This local PTSA shall adopt such bylaws for the government of the organization as may be approved by the Hawaii State PTSA. Such bylaws shall not be in conflict with National PTA Bylaws or the bylaws of Hawaii State PTSA.
Section 3. Bylaws of this local PTSA shall include an article on amendments.
Section 4. Bylaws of this local PTSA shall include a provision establishing a quorum.
Section 5. The bylaws of this local PTSA shall prohibit voting by proxy.
ARTICLE V: LOCAL PTA/PTSA
Section 1. A local PTA/PTSA in good standing is one which:
a. Adheres to the purposes and basic policies of the PTA;
b. Remits the national portion of the dues through the Hawaii State PTSA to reach the National office by dates designated by the National PTA;
c. Has bylaws approved according to the procedures of the Hawaii State PTSA; and
d. Meets other criteria as may be prescribed by the Hawaii State PTSA.
e. Remits the state portion of the dues and a membership roster to reach the Hawaii State PTSA office by the dates designated by the State PTSA.
f. Remits the insurance premium to the Hawaii State PTSA office postmarked no later than December 15th annually.
#Section 2. This PTSA shall keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts and disbursements of the organization, including, specifically, the number of its members, the dues collected from its members, and the amount of dues remitted to the Hawaii State PTSA.
Section 3. The charter of this PTSA shall be subject to withdrawal and the status of such organization as a PTSA unit shall be subject to termination, in the manner and under the circumstances provided in the bylaws of the Hawaii State PTSA.
#Section 4. This local PTSA is obligated, upon withdrawal of its charter by the Hawaii State PTSA:
a. To yield up and surrender all of its books and records and all of its assets and property to the Hawaii State PTSA or to such agency as may be designated by the Hawaii State PTSA or to another local PTA organized under the authority of the Hawaii State PTSA;
b. To cease and desist from the further use of any name that implies or connotes association with the National PTA or the Hawaii State PTSA or status as a constituent organization of the National PTA; and
c. To carry out promptly, under the supervision and direction of the Hawaii State PTSA, all proceedings necessary or desirable for the purpose of dissolving this PTSA.
# Section 5. Each local PTA/PTSA shall include in its bylaws provisions corresponding to the provisions of such of these bylaws as are identified by the state symbol #.
# Section 6. The adoption of an amendment to any provision of the Bylaws of the Hawaii State PTSA, identified by the state symbol #, shall serve automatically and without the requirement of further action by the local PTA to amend correspondingly the bylaws of each local PTA. Notwithstanding the automatic character of the amending process, the local PTAs shall promptly incorporate such amendments in their respective bylaws.
# Section 7. All units for which dues and insurance premiums have not been paid by March 1st shall be notified in writing by the Hawaii State PTSA treasurer that all services of the State and National PTA's will be terminated on March 31. Service shall be reinstated after payment of delinquent dues and insurance premiums.
# Section 8. Membership cards will not be issued to a local unit that did not send dues and rosters and/or insurance payments for the previous fiscal year(s). Cards will be issued after payment of delinquent dues and/or insurance premiums and receipt of rosters.
# Section 9. The charter of all units who remain delinquent for one (1) year beyond the March 31st termination of services will be revoked at the next Board of Directors meeting held after the second March 31st deadline.
# Section 10. This PTSA may dissolve and wind up its affairs in the following manner:
a. The Executive Committee (or other body that, under the bylaws, manages the affairs of this PTSA) shall adopt a resolution recommending that this PTSA be dissolved and directing the question of such dissolution be submitted to a vote at a special meeting of the members having voting rights. Written or printed notice stating that the purpose of such meeting is to consider the advisability of dissolving this PTSA shall be given to each member entitled to vote at such meeting at least thirty (30) days prior to the date of such meeting.
b. Written notice of the adoption of such resolution, accompanied by a copy of the notice of the special meeting of members, shall be given to the president of the Hawaii State PTSA at least twenty (20) days before the date fixed for such special meeting of the members.
c. Only those persons who were in good standing of the PTSA on the date of adoption of the resolution and who continue to be members in good standing on the date of the special meeting shall be entitled to vote on the question of dissolution.
d. Approval of dissolution of the local PTSA shall require the affirmative vote of at least two-thirds (2/3) of the members present and entitled to vote at the special meeting, a quorum being present.
e. Notification of the result of the vote to dissolve must be provided in writing to the Hawaii State PTSA president within five (5) days of the vote, at which time all proceedings as outlined in these bylaws, Article IV, section 4 shall be carried out.
ARTICLE VI—MEMBERSHIP AND DUES
Section 1. Every individual who is a member of this local PTSA is, by virtue of that fact, a member of the National PTA and of the Hawaii State PTSA by which this local PTSA is chartered, and is entitled to all the benefits of such membership.
Section 2. Membership in this PTSA shall be made available without regard to race, color, creed or national origin.
Section 3. Each member of this PTSA shall pay such annual dues as may be determined by the organization. The amount of the dues shall include the portion payable to the Hawaii State PTSA and approved by a two-thirds majority of the voting body of the Hawaii State PTSA Annual Convention, and the portion payable to the National PTA as recommended by the Board of Directors and approved by a two-thirds majority of the voting body of the voting body at the National PTA Annual Convention.
Section 4. Only members of a local PTSA who have paid dues for the current membership year may participate in the business of that association.
Section 5. The State and National PTA portions of the dues paid by each member of this PTSA shall be set aside by this PTSA and remitted to the Hawaii State PTSA through such channels and at such times as the State bylaws may provide. Each state PTA/PTSA shall pay to the National PTA the amount of the national portion of dues paid by all members of local PTA/PTSA in its area.
# Section 6. The Hawaii State PTSA membership year shall be July 1 to June 30 annually.
ARTICLE VII—OFFICERS
Section 1. The officers of this local PTSA shall be a president, 2 vice president(s), a secretary, and a treasurer.
Section 2. Officers shall be elected in the month of [May].
Section 3. The vote shall be conducted by ballot and a majority vote shall elect. When there is only one candidate for any office that election may be held by voice vote.
Section 4. The following provisions shall govern the eligibility of individuals to be officers of the Kapaa HS PTSA:
a. Each officer shall be a member of this local PTSA .
b. No officer may be eligible to serve more than [2] consecutive terms in the same office, except for the inaugural year of these bylaws (SY2011-12) in order to provided continuity during the implementation of the policies and procedures contained within these bylaws.
c. A person who has served in an office for more than one half of a full term shall be deemed to have served a full term in such office.
Section 5. Officers shall assume their official duties [on July 1st, or following the close of the meeting in (name of month)in which they are elected] and shall serve for a term of [2] year(s) or until their successors are elected.
Section 6. A vacancy occurring in the office of president shall be filled for the remainder of the unexpired term by (in their designated order) the vice presidents. A vacancy in any office other than president shall be filled by the Board of Directors.
Section 7. There shall be a nominating committee composed of [3 or 5 (must be an odd number)] members who shall be elected at least [2] months prior to the election of officers. The committee shall elect its chair.
a. The nominating committee shall nominate an eligible person for each office to be filled and report its nominees at the regular general membership meeting in [May], at which time additional nominations may be made from the floor.
b. Only those individuals who are current members of this local PTSA and who have signified their consent to serve if elected shall be nominated for, or elected to, such office.
ARTICLE VIII—DUTIES OF OFFICERS
Section 1. The president shall:
a. Preside at all meetings of the association;
b. Perform such other duties as may be prescribed in these bylaws or assigned by the association;
c. Be a member ex officio of all committees except the nominating committee;
d. Coordinate the work of the officers and committees of the association in order that the Purposes may be promoted.
e. Attend Region meetings or appoint a Board Representative to such.
Section 2. The vice presidents shall:
a. Act as aide(s) to the president;
b. Perform (in their designated order) the duties of the president in the absence or inability of that officer to serve.
c. Perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the president, the Board of Directors, or the executive committee.
d. Support the president in coordinating the work of committees of the association in order that the Purposes may be promoted.
e. The first vice-president shall be specifically responsible for the following committees:
a. Constitution and bylaws
b. Fundraising
c. Programs
d. Publicity and Communications
f. The second vice-president shall be specifically responsible for the following committees
a. Hospitality
b. Membership
c. Ways and Means
Section 3. The secretary shall:
a. Record the minutes of all meetings of the Kapaa HS PTSA;
b. Be prepared to read the records of any previous meetings;
c. File all records;
d. Have a current copy of the bylaws;
e. Maintain a membership list;
f. Perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the president, the Board of Directors, or the executive committee.
Section 4. The treasurer shall:
a. Have custody of the funds of this local PTSA
b. Maintain a full account of the funds of this local PTSA;
c. Make disbursements as authorized by the president, executive board, or this local PTSA in accordance with the budget adopted by this local PTSA;
d. Have checks or vouchers signed by two people: the treasurer and one other officer;
e. Cause to be kept a full and accurate account of the receipts and disbursements in the books belonging to the Kapaa HS PTSA;
f. Present a financial statement at every general and executive board meeting of the association and at other times when requested by the executive board;
g. Present an annual report of the financial condition of the organization;
h. Submit the books annually for an audit by an auditor or auditing committee selected by the Board of Directors at least two weeks before the meeting at which new officers assume duties.
i. Report the findings of the annual audit to the Board of Directors;
j. Perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the president, the Board of Directors, or the executive committee.
ARTICLE IX—BOARD OF DIRECTORS
Section 1. The affairs of the Kapaa HS PTSA shall be managed by the Board of Directors in the intervals between local PTSA general membership meetings.
Section 2. Each board member shall be a member of this local PTSA.
Section 3. The members of the board shall be:
a. elected officers;
b. and may include these additional representatives;
a. a teacher representative (1)
b. a student representative (1)
c. the principal/principal representative.
c. The principal/principal representative shall serve as an advisor only and, as such, shall be a nonvoting member of the board.
d. The president may appoint a parliamentarian, subject to approval of the executive committee of this local PTSA.
e. The student representative to the PTSA shall be elected or assigned by the Kapaa High School student council. The student representative shall serve a one year term and is eligible to serve two consecutive terms if there are no other interested parties.
Section 4. Duties of the board shall be to:
a. Carry out such business as may be referred to it by the membership of the association;
b. Create special committees;
c. Create a report at the regular general membership meetings of this local PTSA;
d. Select an auditor or an auditing committee to audit the treasurer’s accounts;
e. Prepare and submit an annual budget to this local PTSA’s general membership for adoption;
f. Approve payment of routine bills within the limits of the approved budget;
Section 5. If any member of the Board of Directors shall at any time cease to meet the qualifications or fulfill the duties of the position, that person may be removed from the board by resolution adopted by the Board of Directors.
Section 6. Regular meetings of the board shall be held with the date and time to be fixed by the board at its first meeting of the year.
Section 7. Special meetings of the board may be called by the president or when requested by [2] members upon [3] days’ written notice to each member of the board.
Section 8. At all meetings of the board, a majority of the members of the board shall constitute a quorum for the transaction of business.
Section 9. Upon the expiration of the term of office or when individuals cease to hold the position that entitles them to be a member of the board, they shall automatically cease to be a member of the board and shall be relieved of all duties and responsibilities incident to such membership. All records, books, and other materials pertaining to the position shall be turned over to the president and all funds pertaining to the position shall be returned to the treasurer within 14 days.
ARTICLE X—EXECUTIVE COMMITTEE
Section 1. There shall be an executive committee of the Kapaa HS PTSA, the members of which shall be:
a. All elected officers;
Section 2. Special meetings of the executive committee may be called by the president or upon written request of [2] members with [3] days’ notice to each member of the executive committee.
Section 3. A majority of the executive committee shall constitute a quorum for the transaction of business.
Section 4. Duties of the executive committee shall be to:
a. Transact business referred to it by the board;
b. Appoint standing committee chairs and members;
c. Approve the work of the committees;
d. Act in emergencies between meetings of the board;
e. Make a report at each board meeting;
The executive committee shall take no action in conflict with any action taken by the Board of Directors.
ARTICLE XI—COMMITTEES
Section 1. Only members of this local PTSA shall be eligible to serve in any elective or appointive positions.
Section 2. The standing committees of this local PTSA shall be:
a. [Membership, fundraising.]
Section 3. The Board of Directors may create such special committees, as it may deem necessary to promote the purposes of PTA and carry on the work of this local PTSA.
Section 4. The term of office of a committee chair shall be [1] year or until the appointment of a successor.
Section 5. The chair of each committee shall present a plan of work to the executive committee for approval. No committee work shall be undertaken without the consent of the executive committee.
ARTICLE XII—GENERAL MEMBERSHIP MEETINGS
Section 1. Regular meetings of this local PTSA shall be held on [3rd Monday of the month as scheduled by the President], unless otherwise provided by this local PTSA, the Board of Directors, or the executive committee. [3] days’ notice shall be given to the membership of any change of date.
Section 2. Special meetings of this local PTSA may be called by the president or by a majority of the Board of Directors, [3] days’ notice having been given.
Section 3. The annual meeting shall be held in [September].
Section 4. [Majority of officers] shall constitute a quorum for the transaction of business in any meeting of this local PTSA.
ARTICLE XIII—HAWAII STATE PTSA CONVENTION & REGION DIRECTOR ELECTION
# Section 1. Each local unit shall be entitled to be represented at the annual convention of the Hawaii State PTSA by its president and three (3) other officers, or their alternates, and one (1) additional delegate for every fifty (50) members in good standing per rosters and dues submitted to the Hawaii State PTSA office and postmarked at least forty five (45) days prior to the first day of convention. Local units formed within the forty five (45) day period shall be entitled to full representation at convention based on the number of members in good standing as shown on the books of the treasurer of the Hawaii State PTSA twenty four (24) hours before the start of convention.
# Section 2. The annual convention of the Hawaii State PTSA shall be open to members of the Hawaii State PTSA and guests, but the privileges of making motions, debating and voting shall be limited to members of the Board of Directors and to the delegates from each local unit and region. No member shall have more than one (1) vote.
# Section 3. Region directors shall be elected by the delegates representing local units within that region in attendance at the annual Hawaii State PTSA Convention. If there is but one candidate for office, election may take place by voice vote. The person receiving the majority of votes shall assume office on July 1.
ARTICLE XIV—FISCAL YEAR
The fiscal year of the Kapaa HS PTSA shall begin on July 1st and end on the following June 30th.
ARTICLE XV—PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order, Newly Revised shall govern Kapaa HS PTSA in all cases in which they are applicable and in which they are not in conflict with National PTA Bylaws, the Hawaii State PTSA Bylaws, special rules of order or Articles of Incorporation.
ARTICLE XVI—AMENDMENTS
Section 1. These bylaws may be amended at any regular meeting of the association by a two-¬thirds vote of the members present and voting, provided that notice of the amendment has been given to the membership IN WRITING AT LEAST THIRTY (30) DAYS PRIOR and that the proposed amendment shall be subject to approval of the Hawaii State PTSA.
Section 2. A committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws by a majority vote at a meeting of the association, or by a two-¬thirds vote of the executive board. The requirements for adoption of a revised set of bylaws shall be the same as in the case of an amendment.
Section 3. Submission of amendments or revised bylaws for approval by the Hawaii State PTSA shall be in accordance with the bylaws or regulations of the Hawaii State PTSA.
Please contact us if you have questions or concerns.
Kapaa High School PTSA
4695 Mailihuna Rd
Kapaa, HI 96746
kapaahighptsainfo@gmail.com
Kapaa High School PTSA is a registered 501(c)(3) non-profit organization.
Tax ID #: 99-0187606
Tax ID #: 99-0187606
